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Simplify scheduling, replacements, and smarter staff matching
Built for staffing agencies, care teams, and service businesses with frequent schedule changes. Create shifts, manage last-minute replacements, and match the right people faster from one place.
Why teams choose Rostermind
Less chaos. Faster replacements. Better assignment decisions.
Reduce scheduling time
Create shifts, update schedules, and publish changes from one place without extra back-and-forth.
Handle replacements faster
Respond to absences and last-minute changes with a clearer process, faster actions, and less stress.
Make better assignment decisions
Use availability, preferences, restrictions, and distance to match the right people to the right shifts.
When scheduling gets messy, the whole day slows down
Manual planning creates delays, confusion, and weaker visibility across operations.
Too much manual planning
Building and updating schedules by hand takes too much time and creates avoidable errors.
Last-minute changes create chaos
Absences, cancellations, and urgent replacements trigger extra calls, messages, and rework.
Assignments are hard to coordinate
Availability, preferences, restrictions, and client needs are difficult to balance at scale.
Visibility gets lost
When updates are scattered across tools, managers lose context and control over daily work.
Built for teams that need more control
Clear daily work also needs trust, structure, and better visibility.
Hosted in Canada
Your data stays in Canada to support stronger trust with local teams and customers.
Access control
Keep a better handle on who can view or manage sensitive operational information.
Clear activity tracking
See updates, actions, and schedule changes more clearly throughout the day.
How it works
A simple path from setup to daily scheduling and replacement management.
Start free or try Pro for 14 days
Start free for up to 3 users, or try Pro for 14 days to explore the main workflows before you commit.
Add your team and planning rules
Create staff records, then add availability, preferences, restrictions, skills, and work locations.
Create, assign, publish, and adjust
Create shifts, review suggested matches, publish schedules, and handle replacements as daily work changes.
Included in Pro
Designed for teams that need more complete daily coordination and a clearer operational view.
Team messaging
Keep communication inside the platform for better daily follow-up and less scattered information.
Advanced reports
Get clearer visibility on coverage, replacements, and operational follow-up.
Suggested matches
Use smarter suggestions based on rules, team data, availability, and fit.
Operational visibility
Track open shifts, pending actions, and daily activity from one place.
Best fit for
Rostermind works best for teams with frequent schedule changes, replacements, and multi-site coordination.
Staffing agencies
Manage multi-client planning, replacements, and assignment decisions with more structure.
Home care and care teams
Coordinate visits, staff availability, replacements, and service coverage more clearly.
Field and multi-site teams
Improve daily coordination across locations, routes, and last-minute schedule changes.
Simple pricing
Free for up to 3 users. Pro starts at 49 CA$/month for 25 users. Add 5-user packs as your team grows. Need unlimited users? Ask about Enterprise.
FAQ
Do I need a credit card to start?
No. Free plan and the 14-day Pro trial both start without a credit card.
How does the 14-day Pro trial work?
It lets you explore the main Pro workflows before you commit.
What kind of teams is Rostermind best for?
Teams with complex scheduling, frequent replacements, assignment rules, and multi-site coordination.
Where is data hosted?
In Canada. Contact us if you need more details about compliance and data handling.
Ready to reduce scheduling stress?
Start free today, or book a demo to see how Rostermind helps your team manage schedules, replacements, and smarter assignments with more control.